Architecture is a high-pressure environment. There are clients to keep happy, deadlines to meet and project partners to work alongside. Just getting through the work is a challenge – never mind running and expanding your business. Which is why it’s worth considering the potential benefits of virtual office support.

Can I trust someone with my business?

You don’t need to let your business go completely – outsourcing is more about getting rid of the day-to-day tasks that take up too much of your time, clog up your evenings and weekends and give you extra stress that you really don’t need. Business owners find that when they outsource these tasks, they have more time to work on the things they really want to do, and save money by only paying for the resource they require rather than employing permanent staff members. So what could you outsource? There are a few key task areas that are easy to pass on to a professional virtual assistance business:
  • Repetitive tasks – these are the jobs that have to be done in order for your business to run smoothly, but which just take up too much of your time. They might include database management, appointment setting, phone answering and diary management. Choosing virtual administrative support for these kinds of tasks allows you to get on with running your business in the knowledge that this is all being looked after.
  • Skilled tasks – some of the tasks you want to outsource require experience and skill. This might include your bookkeeping, website updating, CRM system management or social media management. Again, virtual assistant businesses allow you to outsource with confidence, because they can provide people who have the skills that you need.
  • Tasks you’re not familiar with – if you’ve started your own architectural practice, you’ve probably come from working inside a partnership, or a business that has an architect department. That means there’s always been someone else sorting out the business strategy, the marketing, the finance, the graphic design, the HR, the event planning and everything else. When you start your own business, the reality is that you have to cover all these areas yourself. That’s when outsourcing is most useful – it’s a cost-effective way to pay for the tasks that need to be done, but with which you are completely unfamiliar.

Why is a virtual assistance company a good solution?

Of course, you could always employ someone to take on these tasks for you. Plenty of small businesses do. But there are some fairly large costs associated with that, including the initial cost of recruiting the right person, paying for any training needed, providing computers, phones and software, paying National Insurance and pension contributions, and more. Not to mention the fact that your employee will go on holiday, take sick leave and possibly move elsewhere after a relatively short space of time. Instead, using a virtual assistant means that you can access exactly the skills you need, and only pay for the time you use. It’s cost-effective, highly efficient and allows you to spend more time on your business without the hassle of being an employer. Flexibility is the key – practices like yours could use a virtual bookkeeper on an ongoing, contracted basis, for example, but could also pull in additional skills like database updating or event planning just when they need them. There’s always cover, so even when your regular VA goes on holiday, your agency will make sure there’s someone just as experienced to give you the cover you need. Your outsourcing continues seamlessly, and you don’t have to manage it yourself. You might be surprised at the range of support services that an experienced, intelligent virtual assistant agency can offer – everything from financial admin support to email marketing campaigns, conference planning, travel booking and managing your social media accounts. It’s all there, whenever you need it.

Find out more about virtual office support

If you’re running a busy, growing practice and you need help managing some or all of the tasks we’ve talked about in this blog, feel free to call us on 0800 994 9016 or use our contact form in the menu above to see how we can help.  

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