Business meeting planning

Virtual business meeting planners keeping you on track

Virtual business meeting planners keeping you on track

Business meeting planning

Virtual business meeting planners keeping you on track

Business meeting planning

Virtual business meeting planners keeping you on track

People rarely spend their days with empty schedules, so getting a group of people around a table can become an exercise in batting emails, texts or phone calls back and forth.

Planning a business meeting is one of those frustrating jobs where a virtual assistant meeting planner could be of great benefit. The appointment could be a conference call, client meeting or staff interview and many more besides. The common ingredients are who, what, where and when – and of course time to arrange it all. In fact the more attendees, time zones or potential venues you have to deal with the greater the headache.

Whether we arrange a meeting with client or colleague, on your behalf, we’ll make sure rooms, venues, conference numbers and resources are ready. We’ll ensure all attendees are available and remind them the day beforehand sending out agendas, maps or supporting documents if required.

If you need help with arranging business meetings perhaps our virtual business meeting planning service could be what you are looking for.

Business meeting planning | © one-resource.com

People rarely spend their days with empty schedules, so getting a group of people around a table can become an exercise in batting emails, texts or phone calls back and forth.

Planning a business meeting is one of those frustrating jobs where a VA can be of great benefit. The appointment could be a conference call, client meeting or staff interview and many more besides. The common ingredients are who, what, where and when – and of course time to arrange it all. In fact the more attendees, time zones or potential venues you have to deal with the greater the headache.

Whether we arrange a meeting with client or colleague, on your behalf, we’ll make sure rooms, venues, conference numbers and resources are ready. We’ll ensure all attendees are available and remind them the day beforehand sending out agendas, maps or supporting documents if required.

If you need help with arranging business meetings perhaps our virtual business meeting planning service could be what you are looking for.

Business meeting planning | © one-resource.com

Have you got time to organise meetings?

Face-to-face meetings are hugely important to businesses. It’s how you build relationships with partners, suppliers, customers and other stakeholders. But they can be time-consuming to organise – there are often several busy people involved, and you need an accessible location and suitable facilities.

Arranging all this takes time – time you can’t really afford. And having to re-arrange or re-send details at the last minute can also result in confusion and is a poor reflection on the professionalism of your business.

Which is why it’s easier to outsource business meeting planning to someone who has the dedicated time available to manage it. For bigger businesses, this is handled by an in-house administrative function, but small businesses often can’t afford to recruit and hire someone. In order to save both time and money, business owners often choose to outsource this, and other day-to-day tasks, to a remote or virtual assistant who can:

 

  • Contact participants on your behalf to collect availability information
  • Book meeting rooms, including break-out areas, audio-visual resources and meeting equipment
  • Follow-up after the meeting with minutes, actions and other results
  • Advise on presentation requirements
  • Ensure that people have the details they need, including travel, hotel stays and more
  • Produce an agenda and any other necessary papers and circulate before the meeting
  • Contact participants on your behalf to collect availability information
  • Book meeting rooms, including break-out areas, audio-visual resources and meeting equipment
  • Follow-up after the meeting with minutes, actions and other results
  • Advise on presentation requirements
  • Ensure that people have the details they need, including travel, hotel stays and more
  • Produce an agenda and any other necessary papers and circulate before the meeting

All these tasks can be handled remotely, allowing you to get on with the business of preparing for your meeting, travelling and fitting it in around your other commitments. It takes a lot of time-consuming administration off your hands, leaving you clear to concentrate on your business.

Conference calls and video meetings

When it’s simply impossible for everyone to be in the same place at the same time, a virtual assistant can organise conference calls and video meetings to help retain that face-to-face contact. By inviting all the meeting participants and sharing call codes, conference notes and online presentations, everyone can be well-prepared ahead of your call, no matter what time zone they are in or what device they are using to access the meeting.

What matters most is that everyone can get into the meeting on time; that they have the materials and information they need in order to be able to contribute, and that the follow-up is quick and efficient, helping everyone to take the next steps.

 

What our customers say..
Oneresource supported the development of my business for over a year. They very quickly understood my niche and handled all of my social media tasks including research, scheduling and interaction that used to take me hours but took them less time and improved engagement as well. I also liked the fact that if I had a one off task come up outside of the support they usually provided I could get that taken care of as well. As a result I was able to focus on my clients and grow my business to the next stage. Oneresource were the ideal partner and I would recommend them to any other small business owner looking to grow.
Director, Chris Fry Consulting Ltd
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What our customers say..
Whether it was general administration, time management, presentation preparation, VIP management to hosting, travel and


Marketing director, Honda Racing F1 Team
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accommodation schedules, meeting rosters or reporting Sara was an invaluable PA in a consistently challenging and fast moving environment.
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What our customers say..
Oneresource took on a job for us at short notice which we couldn't have easily done without their help. We were really happy with the way the tasks were completed and better still I liked how it all happened with minimal involvement from us.
Irvin Hunt, Director
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