On top of managing your business, arranging travel can be a headache. Whether it’s for a key meeting or simply some time off away from work, find out how a travel virtual assistant can help take away the stress of travelling to let you focus on being on top form.

More time for your business

Time is a commodity, and using a travel specialist virtual assistant means that you have more of it to focus on the important aspects of your business. Someone else can be planning your next trip away while you design marketing strategy and plan your business’ development. Among many other things, they can arrange:

  • Flights
  • Luggage and check-in
  • Transport to and from airports
  • Hotels and other accommodation
  • Private car bookings
  • Day trips to resorts, sightseeing and more

On top of this, a virtual assistant can also help you with visas, insurance, recommended immunisations, and will provide you with a list of emergency numbers and consulate addresses so that you’re never abandoned in an emergency. Your assistant can also provide you with an itinerary before you leave so that you know the exact details of your travel, meetings and accommodation.

See more of the money you make

Taking the time to plan all your own travel is time-consuming enough without the added pressure of arranging a cost-effective trip. A virtual travel assistant is experienced in event and travel planning, and will be able to find the best deals for flights, hotels and transport by comparing costs and contacting companies directly to get you the best prices so that you can be comfortable and not break the bank.

Stress-free travel

No matter what your trip throws at you, with someone always looking out for you and your business, you’ll always be prepared. Whether it’s a meeting that’s been rearranged, flight delays, a personal emergency or a change of venue, all it takes is one quick call to your virtual assistant. While you sit back and prepare for your next meeting your travel assistant will make all the arrangements you need for your trip to continue smoothly.

And while your away?

On top of managing the details of your travel, a virtual assistant can help keep your business ticking over while you’re away. Email is basic virtual assistance, and a virtual assistant can help you keep on top of your emails, forwarding key correspondence to you so that you don’t miss out on anything while you’re out of the country. Take a look at our email time management tips that show you how you can use a virtual assistant to your advantage.

When you’re not there yourself it’s great to have someone managing your social media accounts so that you don’t lose the interest of the followers you’ve built up, and to ensure that your business message gets out. To give you a better idea of how that could work, take a look at how a virtual assistant could be your social media hero. With access to your calendar, your VA will also be able to send out reminders for upcoming meetings on your return, and schedule new ones with clients who inquire while you’re away. See our blog on how to improve time management skills by outsourcing your diary.

When you come home

The last thing you want to do when you come back from a trip is catch up on the countless emails, calls, and information that you’ve missed. Why not ask your Virtual assistants to create a database as they monitor your business, inputting the details of all the enquiries and follow-ups that they have received whilst you’ve been away. All you need to do then is read over what they’ve done and get back to running your business.

Want to try it?

If you decide to hire a travel virtual assistant, look around at different companies to check that the virtual assistant you hire can handle everything that you will need – from planning your trip to looking after your business, even while you’re away on holiday.

If you would like some more advice on virtual assistant travel planning services or would like to know more about our other online assistant services feel free to call us on 0800 994 9016 or use our contact form in the menu above.


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