Email Management Virtual Assistant
An email management virtual assistant can help with your daily deluge of emails.
If you have an overloaded inbox it can put you behind on important projects making you have to work longer hours just to catch up. So why not use a Oneresource virtual assistant to achieve “inbox zero” and save you a significant chunk of time instead?
We can:
Take the strain by making sure you don’t have to wade through tons of spam
Mail out promotions, quotations and invoices on your behalf.
Be a point of contact for incoming customer enquiries
Prioritise, replying when appropriate or identifying those requiring a longer response
Notify you of anything that needs urgent attention, replying with a holding email
Schedule time in your calendar to deal with the more involved emails or add them as an action on your to-do list.
Create filing systems and flags to manage your mail and set rules so that regular emails don’t clutter your inbox
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Could an email management virtual assistant help you?
It’s a well-known fact that one of the most dreaded things about coming into the office after the weekend or a holiday is the sheer number of emails in your in-box. It takes a lot of your precious time just to wade through them – working out which are spam, which are genuine, which need prioritising and which can wait until later.
How can an email virtual assistant help you?
But imagine if you came back to an inbox that was ordered and clear – where the only emails you need to look at and respond to are the ones that really matter. How would that feel? This is where an email virtual assistant can work their magic:
Replying for you
For general enquiries, you don’t have to reply yourself. Just agree with your email virtual assistant on the emails that can be answered for you and you can forget about them for ever!
Prioritising the important stuff
There will, of course, be emails that you need to answer yourself. Some will be more important than others. By working with you, your email management virtual assistant will get to know what needs to be flagged up for you to reply to immediately, which emails need a simple acknowledgement from you, and which may need more consideration.
Diary entries
When emails come in with meeting requests or confirmations, your assistant can slot these straight into your diary – or warn you of any possible clashes so that you can manage your time more effectively.
An organised inbox
Given the quantity of emails you receive and the limited amount of time you have, it wouldn’t be surprising if your inbox was a bit disorganised. But when you need to find an important email, it’s much easier to have everything arranged in relevant folders so you can get to it quickly. Outsourcing this sort of task to an inbox management virtual assistant means you can be confident that your inbox is always up-to-date and you can find whatever you need.
Spam and unsubscribing
Although the amount of spam emails you get should have decreased since GDPR came into force, you’ll probably still have quite a lot in your inbox. These can be completely cleared for you, and those newsletters, updates or marketing emails you don’t want can be unsubscribed from, leaving your inbox much lighter.
Growing with your business
If you’re suffering from a daily deluge of emails getting support from an email virtual assistant could significantly boost your productivity.
Your colleagues and clients will still receive responses quickly and efficiently but you’ll be free to concentrate on business knowing that we’re looking after your inbox.
We’ll manage your emails so you don’t have to.
FAQs
Need answers to your most burning questions? You’ll find them covered in plenty of detail below.