Invoice Processing Service

Try our invoice processing service to strengthen your cash flow
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Our invoice processing service can help small business owners keep on top of their invoicing.

We’ll take the time to make sure product or service details, VAT and terms of business etc. are all correct and issued in time so that you don’t have to. So if you want to keep your cash flow under control perhaps you should consider outsourcing invoice processing.

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We can:

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Work with your accounting software to generate and send out invoices on your behalf

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Ensure goods are invoiced the day they leave your premises

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Invoice services as soon as the work is executed

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Help you collate costs including raw materials, employee’s time, expenses or contractor’s fees

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Calculate profit margins or fix charges as advised.

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Deal with all invoicing and credit control enquiries

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Keep your cash flow strong by ensuring all your paperwork is dealt with quickly and efficiently

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Is it time to use an invoice processing service?

It’s one of the most crucial parts of your business, and yet it’s amazing how many small business owners fall behind or get muddled with their invoicing.

Unpaid invoices can have a significant impact on your cash flow – and cash flow is vital for a small business. Even if you’re not paying any employees, you’ll still have your own bills to pay, suppliers to settle with and possibly new stock to buy. So it’s extremely important to have money coming in, so that you can afford to have money going out.

One of the things that all small business owners notice once they start their own businesses is how long it can take to get an invoice paid and this is where our invoice processing service could help. Bigger businesses often ignore your stated payment terms and pay according to their own internal processes. For some, that can mean waiting up to 60 days – and sometimes as long as 90 days – to get paid. If you are late invoicing in the first place, or you don’t chase an unpaid invoice, you could be losing out.

Outsourcing invoicing the virtual assistant way

Instead of getting stressed by the time it takes to manage your invoicing process – or by the fact that you don’t have a process at all – why not outsource invoice-processing to a virtual assistant?

Illustration of invoice processing service provided by Oneresource
Illustration of invoice processing service provided by Oneresource

With experience and practical skills, they can put a process in place for you that means your invoice is sent when the job is done, or when products are ordered. This gives you a number of advantages:

Peace of mind – know that your invoices are being sent on a timely basis

Confidence – your invoices will be accurate, including VAT and any other terms, so that you avoid any invoice queries

Consistency – a consistent invoice numbering service allows you and your customers to reconcile payments easily. In addition, you’ll have a recording system that allows you to see exactly what’s paid and what’s outstanding

Collection – there’s more than just the preparation and issuing of invoices – the chasing of payments due will also save you time and money

Outsource invoice processing

Are invoices causing you stress? Would you like to have one less thing to think about? Why not call us today to see how we can help?

Oneresource outsourcing invoice processing for small business owners

Looking to outsource invoicing?

If you don’t have time to process and issue invoices regularly and would like to look into how to outsource invoice processing, why not call us to see what our virtual assistant invoice processing service could do for you.

FAQs

Need answers to your most burning questions? You’ll find them covered in plenty of detail below.

How Does Our Virtual Invoice Processing Service Work?

Oneresource’s invoice processing services are provided remotely by our team of employed VAs working together to support clients with their day-to-day tasks. Our team’s experience, skills and capacity allow us to provide you with a dedicated VA to outsource invoicing tasks such as:

  • Working with your accounts software to generate and send out invoices.
  • Ensuring invoices are issued on time.
  • Dealing with invoicing and credit control enquiries
Why Use An Invoice Processing Service Instead Of An Office Based Solution?

By outsourcing invoice processing to Oneresource we can provide benefits that a traditional office-based solution would struggle to achieve. For example:

  • You can access talent that might not necessarily be available if you were to attempt to employ directly.
  • Our rigorous recruitment process means that you don’t have to spend time and money doing it yourself.
  • There’s no need to deal with employment regulations and paperwork as our VAs are employed by us.
  • We log time by the minute, so you only pay for productive working time.
  • The accounting software available today makes it very easy for a remote VA to manage.
  • Invoice processing services provided by Oneresource are covered when your dedicated VA is on holiday.

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As an employee of Oneresource you will receive benefits like sick pay and employer pension contributions as well as having the benefit of legal protections under UK employment law, which Virtual Assistant agency freelancers do not receive. Starting hourly rate and pension for an employed role with Oneresource provide a net income equivalent to the net income of an hourly VA agency freelance gross rate of circa £15 per hour.

Our virtual assistant roles are best suited to candidates who are not seeking a short-term/temporary role and not looking to replace a full-time level of income. If you would like to discuss suitability compared to your own circumstances prior to submission please contact us.

Our roles are not suitable for applicants looking to establish or supplement their own virtual assistant service.


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