Virtual Assistant Appointment Setter

Try a virtual assistant appointment setter to promote your business

Picture of a Oneresource Virtual Assistant

A virtual assistant appointment setter can help simplify getting your sales appointments made. But with people becoming busier, finding time for meetings can be tricky and time consuming.

Face to face interaction is still the best way to promote your business, products and services. Outsource your appointment setting to a Oneresource VA and you can concentrate on your business.

Picture of a Oneresource virtual outsourced appointment setting assistant next to list of services provided by Oneresource

We can:

Arrange appointments with your new prospect list tailored to your individual circumstances

Progress proposals or catch up with existing clients on your latest new venture

Book, schedule and correspond with attendees on your behalf for webinars or speaking appointments

Find time for appointments and make arrangements to get you there in good time

Keep track of your movements to optimise your time out of the office and reschedule appointments if necessary

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The simplest things make the biggest difference

For most small businesses, keeping on top of the admin is the most time-consuming and frustrating task. It takes you away from the things you really want to be doing – planning, strategy, seeing customers and making sales. Everything from bookkeeping to business appointment setting keeps you away from your core activities.

One job at a time

Many businesses find that the best way around this is to get someone in to keep on top of the admin. Some people use family members to help out; others recruit part-time or full-time staff. The other, more affordable alternative is to consider a virtual assistant appointment setter. It’s more affordable because you are only paying for the time you actually use, and because there are none of the overheads or legal responsibilities associated with employing someone. In fact, businesses who try outsourcing one area of their admin often end up outsourcing more – because they see the value in using an affordable, efficient professional outsourced appointment setting service to get things done.

Illustration of business appointment setting provided by Oneresource

Example: Outsourced appointment setting service

This isn’t really about keeping your diary up to date. This is about taking away the time-consuming task of making appointments. A virtual assistant appointment setter can talk to your clients or contacts directly, with your diary to hand, arranging appointments there and then, rather than going backwards and forwards via email, or forgetting to put something in the diary altogether.

From regular client review meetings that can be booked several weeks or months in advance, to getting an initial meeting in the diary with an exciting new prospect, an appointment setter helps to give your business a professional feel and ensures that your diary is organised so that you have enough time for the meeting and enough time to get there – or to the next one without panicking.

Appointment Manager

And it’s not just meetings – a virtual assistant appointment setter can do it for any purpose – speaking at events, demonstrating software, hosting a webinar, exhibiting at a show. Wherever you need to have a set time in your diary to meet someone, outsourced appointment setting can help.

You might want to mix and match this with other useful outsourced services like travel booking, event planning and telemarketing – helping you to build an efficient, joined-up approach to managing your business life.

Oneresource outsourcing appointment setting for small business owners

Looking to outsource appointment setting?

If you are considering outsourcing appointment scheduling and appointment tracking for your business call us for a free consultation to tailor a solution that would work for you.

FAQs

Need answers to your most burning questions? You’ll find them covered in plenty of detail below.

How Can A Virtual Assistant Appointment Setter Help Your business Avoid Time Wasting?

Outsourced appointment setting allows you to offload the time-intensive process of making calls, typically to a bank of enquiries that need to be qualified.

By outsourcing the business appointment setting portion of your sales process you can focus your in-house sales activities on the leads that have been qualified and are more likely to convert.

What Are Effective Business Appointment Setting Strategies?

Appointment setting isn’t an exact science but there are some strategies that can help to increase your overall success rate such as:

Maintaining good relations and ongoing communication with your prospects.
Setting appointments that are convenient for the prospect and work for you.
Arranging follow-up calls if the prospect asked you to call later.
Providing additional information to help prospects make a decision.

A Oneresource virtual assistant appointment setter can take these time-consuming tasks over leaving you free to concentrate on the conversion of a qualified lead into a sale.

Why Use A Virtual Appointment Setter Instead Of An Office Based Solution?

Outsourced appointment setting can provide benefits that an office-based solution might find harder to achieve. For example:

We may be able to access talent that might not necessarily be available if you were to attempt to employ directly.
Our rigorous recruitment process means there’s no need to spend money and time doing it yourself.
We log time by the minute, so you only pay for productive working time
Our virtual assistants are employed by us so there’s no need to deal with employment regulations and paperwork yourself.
Virtual business appointment setting services provided by Oneresource are covered when your dedicated VA is on holiday.

Why Use Appointment Setting Services In The UK?

Have you ever used an overseas based call centre? Were you happy with the experience? Would you want your company to be seen in the same way?

In our opinion the best choice for a growing business based in the UK is to use a service that has the same culture, is in the same time zone and can natively write and speak English.